Publishing
A cleaner WhatsApp workflow for links, QR codes, and story videos
WhatsApp work can include more than a message. A support reply may need a clean chat link, a campaign may need a QR code, and a story post may need video parts. Extractly keeps those tasks separate so each output is easier to review.
Extractly5 min read
Key takeaways
- Use the WhatsApp link tools when the goal is a clean chat or share URL.
- Use the QR tool when people need to scan a printed or visual call to action.
- Use the story splitter when the asset is a local video for WhatsApp Story.
Pick the tool by the action
If the user should open a chat, build a chat link. If they should share text, build a share link. If they should scan from a poster or screen, generate a QR code. If they should watch a story sequence, prepare the video parts.
Keep the message easy to review
Before publishing any WhatsApp link, read the final message as the receiver will see it. Remove placeholders, check the phone number or channel reference, and keep the text short enough for the channel.
Use story video parts only when needed
Not every video needs splitting. Use the story splitter when a single local video should become a clear sequence for WhatsApp Story, then keep the downloaded parts in order.
Document the final asset
Save the final URL, QR image, or story part names in the campaign note. That small handoff prevents the wrong link or old video from being reused later.
WhatsApp publishing checklist
- The selected tool matches the user action.
- Phone numbers, links, and messages have been reviewed.
- Story video parts are downloaded and named in order.
- The final asset is saved with campaign or support context.
